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  3. FAQs for Onvio Tax Beta Program participants

Onvio Tax beta program

Frequently asked questions

For Onvio Tax Beta Program participants

Software as an investment

  • Yes, since we cannot guarantee that the Onvio Tax will support 100% of your firm’s tax returns, it is recommended to continue with your current tax software alongside Onvio Tax.  Given the feature/functionality slated for build through 2021, we expect firms will begin to fully transition from their current tax solution to Onvio for 2021 filing season.

  • We are currently evaluating the commercial pricing and packaging for a subscription model for Onvio after the beta period.

  • Currently, no sunset dates have been announced for UltraTax CS, but ultimately Onvio Tax will replace UltraTax CS in the market. When the time comes, we will provide ample time and information to our customers.  Until then, we are committed to supporting the thousands of firms filing millions of returns annually via UltraTax.

  • Yes, you will have access to a core set of Fixed Assets functionality through Onvio Tax.

Tax return filing

  • No, the limit to returns prepared as part of the beta is 500 returns.

  • No, for your prior year tax software filing needs, it is suggested to continue using supported versions of your current tax software to file prior year returns as needed.  Onvio Tax will support filing tax year 2020 returns onward.

  • It is recommended that you do not attempt to file the same tax client in separate programs.  For any returns that need to be filed in your current tax software due to a jurisdiction not being supported, you will want to file both Fed & State returns for that client using your current tax software.

  • Yes, the Onvio Tax beta program allows you to file returns until 12/31/2021.

  • For the 2020 tax season, you will be able to prepare the following returns:

    • Federal and state returns for 1040 (Individual), 1041 (Estate and Trust), 990 (Non-Profit), 706 (Estate Tax), 709 (Gift Tax), 5500 (Employee Benefit Plan), 2290 (Heavy Highway Vehicle Use Tax)
    • Federal 1120 (Corporate) and 1065 (Partnership) returns, with 22 states available for the 2020 tax season. Can you tell me which states you plan to use, and I’ll double check to confirm that they’re included
    • Included: AL, CA, DE, FL, GA, IA, IL, IN, KY, MD, MI, MN, MT, NE, NC, ND, NY, OH, (OH Cities not included), SC, TN, VA, WV
    • You’ll also be able to e-file all federal and state 1040 (Individual) returns, as well as federal business returns, and state returns in 7 states:
      • CA, IL, IN, MI, NY, OH, WV

    And, Onvio Tax will include:

    • A 1040 Questionnaire via Onvio Client Center
    • Concurrent access to multiple screens, and by multiple staff in multiple projects, including the ability for multiple staff to have the same client open
    • Integration with Fixed Assets for depreciation
    • A new diagnostics view in the return review screen
    • Unlimited print collations and print profiles
    • And, the ability to print with any collation and create the client’s e-file in a single step

Migration, Timing, & Best Practices

  • We will begin migrating 1040 Federal and State data to Onvio Tax after January 4, 2021 and all other data after January 21, 2020. Click here to review the data migration process.

  • Next year, your firm will not need to send us UltraTax data for migration to Onvio Tax.  Your firm would be able to manage its own single or batch tax client file migrations to Onvio from UltraTax.  For example, if there are clients you process in UltraTax 2020, you’d proforma those clients to UltraTax 2021, then anyone with permissions can use Onvio to self-migrate that client from UltraTax 2021 to Onvio Tax 2021.

  • No, you will not be able to convert or migrate Onvio Tax financial data back to UltraTax CS.

  • Yes, you can always go back to your current tax software to process or reprocess and file returns that you do not file via Onvio Tax.  And no, these returns will not count towards the 500-file limit.  The limit is applied to the returns that are printed or e-filed.

  • Yes, and yes, asset data from Fixed Assets CS or from UltraTax CS will migrate to Onvio Tax.

  • If you have questions related to Onvio Tax, please contact our Support Team using chat or email.

  • Yes, go to https://training-taxpros.thomsonreuters.com/ to view recorded trainings. Use your Thomson Reuters ID to log in (this is the same account you use to sign into your CS Professional Suite and Onvio applications). Select Onvio Tax Beta Implementation to get started on your learning plan.

  • To get started, your firm’s Onvio Primary Admin should log in to https://onvio.us and click the "Start Setup" button to learn how to add a permission group and enable staff access to Onvio Tax.  All staff should review the Onvio Tax onboarding guide to begin. Create clients for training and discovery purposes. We recommend using separate clients for training and discovery from any clients you plan to migrate.

Integration capabilities

  • No, Onvio Tax will not integrate directly with FileCabinet CS.  So, if you’d like to utilize Onvio Tax to produce a preparer copy in FileCabinet CS, it would require a transfer from a PDF file location.

  • Yes, since returns prepared in Onvio Tax are designed to leverage direct integration with the Onvio Client Center portals, Onvio Client Center would be the suggested best practice for implementing client portals over NetClient CS.

  • The trial balance import from Onvio Workpapers into Onvio Tax is projected for Q2 2021 for use in processing 2020 returns on extension.  The trial balance import from ACS/WPCS and AdvanceFlow is on our roadmap after tax year 2020.

  • No, the capability to share Schedule K-1 data between returns in Onvio Tax is on our roadmap for after tax year 2020.

  • During this beta program, there is no direct integration with Onvio Tax and FileCabinet CS or Fixed Assets CS. There are, however, fixed assets and depreciation capabilities in Onvio Tax.

  • Onvio and Onvio Tax are being built as a modern, open cloud-native platform that makes product integration much easier. SurePrep is one of the partners that has been requested and it is currently under assessment.  During this beta, please continue giving us your integration feedback.

Product capabilities

  • No, Onvio Tax relies upon Onvio Firm Management to provide eSignature functionality.

  • Yes, to utilize the eSignature capabilities available via Onvio, a subscription to Onvio Firm Management is required.

Onvio security and cloud

  • Customer data is backed up multiple times each day to protect against power failure, infrastructure failure and disaster situations.

  • Backups maintained by Thomson Reuters are on a rolling 2-week cycle.

  • Our Tax and Accounting Professional DevOps team implements endpoint security tools that are defined and monitored by Thomson Reuters’ Information Security and Risk Management (ISRM) team.

  • All data in Onvio is encrypted at rest and is encrypted in transit from the customer to Onvio. The rest encryption is AES256.

  • No, return downloads are not needed. Tax returns in Onvio Tax and/or stored copies in Onvio Firm Management will be retained as long as your firm maintains its license. Onvio Tax 2020 data will proforma to Onvio Tax 2021.

Beta program questions

  • To provide in-product feedback In Onvio Tax, use the drop-down menu under the question mark in the top right corner of the application to access the Idea Incubator. Log in with your Thomson Reuters credentials and click “Add an idea” to enter your feedback. When entering your comments, please specify that you are an Onvio beta participant. We will also communicate upcoming feedback sessions in our Newsletter and on the website.

Intended only for participants of Thomson Reuters Onvio Tax Beta Program.

Not intended for redistribution. To submit additional questions, please email OnvioTaxBetaProgram@tr.com.

To contact our Onvio Support Team, please visit this webpage: Contact Onvio Support